Submit Records & Rosters — Instructor Guide

Use this when: your class sign‑ups and payments happened outside Hovn and you just need to submit the official course record (roster, outcomes, required files).

Who this is for: Instructors.

Outcome: A complete, submitted course record your admin can review and certify. If you’re an assigned issuer, you can issue e‑cards after submission.

Record Submission vs Run a Session

Record Submission (this page): For classes managed outside Hovn (no Hovn registration or payments). You’ll create a record, add learners, outcomes, and files, then submit.
Run a Session: Full lifecycle inside Hovn (listings, registration, payments, reminders, attendance, roster, certifications).

💡 Ask your admin which workflow you should use. If they created Private, $0 courses for you, you’re in Record Submission.

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Running your own classes and doing double entry?

If you list classes, take payments, or manage sign‑ups elsewhere and then come to Hovn just to log the roster, you’re a great fit for a Service Provider Account.

Upgrade to a Service Provider account to publish/private-list classes, take payments, automate reminders/materials, track attendance, submit rosters, and issue certs—all in one flow. → Upgrade to Service Provider.

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Before you begin (quick checks)

✅ You are in the correct organization (Account Switcher, top‑left).
✅ You selected a [Private], $0 course for the certification you taught.
✅ You know whether to attach a Client (some orgs group rosters by department/site).
✅ If you will issue e‑cards, confirm your Agency ID(s) are on your profile.

🔒 No issuer access? You’ll submit the record; your admin will issue.

Step 1 — Create the session record

Go to Sessions → New (or New Session).
Course → select the Private, $0 course that matches what you taught (e.g., BLS Provider).
Details → set Date, Start Time, Duration; choose Location.